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Position - The Front Desk Receptionist/Administrative Assistant will be the first point of contact for YCPC phone calls and visitors. Additionally, this position provides a broad range of administrative support for the staff.
Responsibilities: Shall include the following tasks:• Receive all incoming telephone calls and visitors and relay them to the appropriate department or staff member.• Receive all subdivision and land development plan submittals.• Log receipt of income, type sales invoices, purchase orders, and other light fiscal duties as needed. • Sort, distribute and process mail through the postage meter. Assist with correspondence and mailings including printing, collating and binding.• Ability to attend meetings (some after hours and travel to offsite locations), take minutes and transcribe notes for various program meetings.• Organize and manage files (paper/digital file maintenance, scanning, records retention)• Operate essential office equipment such as multi-line phones, networked printers, multi-function copier/printer/fax machines and postage machines• Maintain equipment so it’s stocked and ready to use (postage, paper supplies, toner, etc.) as well as reading and responding to error codes.• Keep printing/copy area organized and stocked with supplies.• Manage routine requests for information from the public.• Maintain and update information in databases. • Keep the reception area neat and orderly.